Executive Assistant

About Orica

At Orica, it’s the power of our people that leads change and shapes our futures.  Every day, all around the world, our people help mobilise vital resources essential to progress. Established in 1874, we have grown to become the world leader in mining and civil blasting with a diverse of team of more than 13,000 across the world. 

It’s an exciting time to join us – we are shaping the future of mining through digital and automated technologies, embracing new ways of thinking, pioneering innovation and reimagining the way we work.

About the role

Join Our Team as an Assistant - Personal/Executive!

We’re looking for an Assistant - Personal/Executive to provide professional and confidential assistance, planning, organizational, and executive administrative support. If you excel at multitasking, managing priorities, and supporting leadership with efficiency and discretion, this role is for you, Apply Now!

What you will be doing

• This role will support two management team members
• Conducts effective diary management and meeting scheduling
• Coordinates and delivers domestic and overseas travel management including Visas where required, in accordance with the Orica travel policy.
• Ensures monthly expenses are correctly coded and claims are processed efficiently and on time.
• Manages induction programs for Manager’s New team members
• Schedules and supports Manager's team annual and midyear performance reviews
• Produces reports and presentations as and when required
• Assists and works with Administration Assistants, EA’s and PA’s throughout the organisation
• Coordinates conference and workshop travel, logistics and catering, interfacing between stakeholders, attendees and vendors for Managers.
• Flexibility in working hours at times (if required).

What you will bring

• Tertiary education in secretarial and management or equivalent.
• Generally up to 5 years’ experience post qualification of assistant personal executive.
• Technical &/or functional business system applications required for tasks (e.g. SAP, SF, Concur, etc).
• Able to readily use Microsoft applications: Word, PPT, Teams.
• Fluent in Verbal and Written English, excellent communication and influencing skills.
• A model of resilience and flexibility, adapting well to new circumstances and adversity.
• A commitment to working in a team-oriented manner.
• Experience working across different cultures, company sectors or countries preferrable

What we offer

As part of a truly global company, you will have the ability to grow and learn in a diverse, collaborative culture. We foster relationships and learning through connected global and local teams, promote flexible and diverse career paths and support the development of your knowledge and skills.

You will be paid a competitive salary, learn from talented individuals across multiple disciplines and be able to thrive in a safe workplace within a collaborative culture. Ignite your career at a place where your distinct potential can find its home.

We respect and value all

Orica promotes and fosters a culture of inclusion and Equal Opportunity Employment everywhere we operate. We treat our people and applicants with fairness, dignity, and respect, getting the best of everyone’s contributions. All qualified applicants will receive consideration for employment without regard to race, religion, sexual orientation, gender perception or identity, nationality, age, military or veteran, marital or disability status.