Coordinator - Procurement (Spanish)

About Orica

At Orica, it’s the power of our people that leads change and shapes our futures.  Every day, all around the world, our people help mobilise vital resources essential to progress. Established in 1874, we have grown to become the world leader in mining and civil blasting with a diverse of team of more than 13,000 across the world. 

It’s an exciting time to join us – we are shaping the future of mining through digital and automated technologies, embracing new ways of thinking, pioneering innovation and reimagining the way we work.

About the role

The Coordinator – Procurement supports the delivery of efficient and compliant procurement operations by managing purchase orders, coordinating with suppliers, and supporting transactional procurement activities. This role works closely with the Latin America Supply Chain team, requiring a Spanish speaker to ensure clear communication and effective collaboration across the region.

Partnering with internal stakeholders and the Accounts Payable team, the Coordinator – Procurement helps resolve day‑to‑day procurement issues and ensures processes are aligned with business needs while supporting smooth end‑to‑end procure‑to‑pay operations.

What you will be doing

Purchase Order Acknowledgement & Vendor Coordination

• Send and track purchase order acknowledgements to ensure vendors confirm receipt, pricing, quantities, and delivery dates.
• Follow up with suppliers on missing or delayed acknowledgements and escalate issues as needed.
• Maintain accurate records of acknowledged POs and agreed delivery commitments.

Delivery Follow‑Ups & Issue Resolution

• Proactively track open POs to ensure on‑time delivery of goods and services.
• Conduct regular delivery follow‑ups with suppliers to prevent delays and discrepancies.
• Coordinate with internal stakeholders (buyers, planners, warehouse, AP) to resolve delivery, quantity, or quality issues.

PO Change Management

• Process purchase order change requests related to price, quantity, delivery date, validity.
• Coordinate PO changes with buyers, requestors and vendors to ensure accuracy and compliance.

Email & Shared Mailbox Management

• Manage high‑volume procurement mailboxes and respond to vendor and internal inquiries within defined SLAs.
• Prioritize emails related to urgent deliveries, invoice issues, and blocked transactions.
• Categorize, track, and document recurring issues for process improvement.

Cross‑Functional Coordination

• Act as a liaison between Procurement, Accounts Payable, Vendors, and internal requestors.
• Support buyers by providing updates on PO status, deliveries, and invoice progress.
• Ensure alignment across teams to facilitate timely resolution of procurement issues.

VIM (Vendor Invoice Management) Processing

• Monitor and manage VIM invoices, ensuring timely review and resolution of blocked invoices.
• Investigate invoice discrepancies related to price, quantity, or PO reference.
• Coordinate with vendors and internal stakeholders to obtain corrections or missing documentation.

GR/IR (Goods Receipt / Invoice Receipt) Reconciliation

• Analyze GR/IR balances to identify mismatches between goods received and invoices posted.
• Follow up on missing goods receipts or incorrect postings impacting invoice clearance.
• Support timely clearing of GR/IR items to maintain financial accuracy.

PO Life‑Cycle & Closure Activities

• Monitor open and aging POs to ensure they are accurately updated and closed once fulfilled.
• Identify and resolve issues preventing PO closure, such as open deliveries, invoices, or balances.
• Support periodic PO clean‑up activities to reduce backlog and improve data integrity.

Reporting & Documentation

• Maintain trackers and reports related to PO acknowledgements, deliveries, invoices, and closures.
• Provide regular status updates on open POs, overdue deliveries, and unresolved VIM or GR/IR items
• Ensure all procurement activities are properly documented and compliant with internal controls.

What you will bring

• Bachelor’s degree in supply chain management, Business Administration, or a related field is preferred but not required.
• 2-3 years of experience in procurement, contract management, or supply chain coordination, preferably with a focus on global procurement operations within GBS frameworks.
• Familiarity with managing PRs and POs, preferably within a global supply chain environment.
• Experience with procurement systems such as SAP MM Module (certification or course) and Excel.
• Strong attention to detail and the ability to manage multiple tasks simultaneously.
• Excellent communication skills for coordinating with internal teams and external vendors.
• Problem-solving abilities to manage discrepancies, delays, and order changes efficiently.
• Strong verbal and written communication skills in English and Spanish.  
• Willing to work on a mid-shift schedule.

What we offer

As part of a truly global company, you will have the ability to grow and learn in a diverse, collaborative culture. We foster relationships and learning through connected global and local teams, promote flexible and diverse career paths and support the development of your knowledge and skills. 

You will be paid a competitive salary, learn from talented individuals across multiple disciplines and be able to thrive in a safe workplace within a collaborative culture. Ignite your career at a place where your distinct potential can find its home.

We respect and value all

Orica promotes and fosters a culture of inclusion and Equal Opportunity Employment everywhere we operate. We treat our people and applicants with fairness, dignity, and respect, getting the best of everyone’s contributions.

All qualified applicants will receive consideration for employment without regard to race, religion, sexual orientation, gender perception or identity, nationality, age, military or veteran, marital or disability status.